Finance Assistant

Job description

Why us?

Insanity Group is a privately owned group of media companies operating from offices in London and Los Angeles. We represent top tier artists in the music, broadcast, live and ‘digital first’ markets and operate a record label with Sony Music. We are in hyper growth mode and have continued to make bold decisions throughout the pandemic. We have made a number of additional hires over the last twelve months; and we are currently making further hires across the business which will take us to 70+ colleagues globally. And we don’t plan on stopping there…

There’s something different about us and when people join us, it's the first thing they comment on. We do things differently and it’s not accidental. Some of our most successful colleagues started with us as an assistant. Some have been with us for more than 10 years! At our core, we know that Insanity is the sum total of its people, whether that’s our colleagues or our artists. We focus on our colleagues’ wellbeing as we know this is more than just a job. All of our colleagues enjoy paid mental health support and comprehensive private medical insurance as well as regular team socials and away days.

Our role is to empower our clients to tell their stories and our talent are at the heart of every decision we make. We go more than the extra mile to break down barriers and achieve that. We aren't afraid of challenge and we like to robustly challenge old, stuffy ways of doing things. You won’t find a hierarchy here. We embrace tech. We embrace flexibility. We collaborate like you never saw. We are not afraid of risk and we make bold decisions. We believe that building deep professional connections is the best way to do business but we also believe that clients need to be protected and we aren’t afraid to do that either.

We also believe that the role of artist manager, record label and live agent is changing. Our clients rightly expect more and we love to impress. Our mission is to never get complacent, to lead the way and be a noisy, bold, ambitious and ethical business that continues to turn heads.


Why you?

We know some companies may say no two days are the same to lure you in and then reality sets in. That’s not the case with us, so you’ll need to be able to think fast on your feet and actively tackle those inevitable last-minute surprises with a degree of confidence and pragmatism.

Our team operate on a different frequency and so if you’re looking for a calm 9-5, that’s OK, but we aren’t for you.

We are looking for an exceptional team player with the ability to work collaboratively in a close-knit team and the capacity to effectively work across various areas of our ever-expanding business. Insanity is a highly collaborative business, and the Business Affairs team works in close partnership with all departments and is essential in ensuring that our colleagues and clients fulfill their creative and business goals.

We are looking for someone who is willing to roll up their sleeves and get involved in growing our clients’ careers and expanding our business. This is a demanding and fast-paced position that provides a great opportunity to be part of a dynamic entertainment company. We require someone who is able to learn quickly, exercise good judgment, take initiative and full ownership of their work. You won’t be micro-managed but you will be supported.


Role


Insanity is looking for a full time individual to join its centralised Finance team (bringing the team to 6 strong), working across its operations, including its artist management division. The successful candidate will support Insanity’s in-house accountancy team with the primary responsibilities of raising invoices, allocating payments and credit control.


The role is focused on leading the invoicing and credit control for the group companies including the Los Angeles based office. The role will also support the finance manager with other adhoc tasks. The individual must be agreeable to working one - two days (each week) of a revised work pattern of 12pm - 8pm to cater for the time difference between London and Los Angeles.


It will require the successful applicant to develop systems and practices that support the existing team and improve efficiency. High levels of self-organisation are a must, together with the keenest attention to detail.



Job purpose 

Insanity Group is a group of rapidly growing media companies with offices in London and Los Angeles, operating in the music, broadcast, live and digital markets. Insanity's management division represents top tier broadcast, digital and music talent. Insanity Records is a long-term partnership with Sony Music.


An essential position within this expanding company, the Finance Assistant will work in a supporting role and will report to the Finance Manager, a Chartered Accountant.


Essential tasks include being the main contact for invoicing and credit control together with undertaking administration and filing for the department. The Finance Assistant must be capable of stepping in to carry out essential functions in the event of colleagues’ absence and willing to support wider company operations where needed, for example in supporting with meetings and other operational arrangements. There is also scope for project management responsibilities such as implementing new systems etc.

Salary

£23,000 - £25,000 p.a. (depending on experience) + pension + health insurance 

Job requirements

Duties and responsibilities

  • Generating and issuing invoices using Wrike project management software, Xero and Arrange It software programmes
  • Supporting a global team via remote working on cloud based software
  • Effectively managing credit control and being able to use assertiveness appropriately
  • Reconciling payments on our accounting software Xero, with an understanding of how this effects the book keeping
  • Managing petty cash
  • Arranging client payments and sending remittances
  • Assisting the Finance Manager and Directors with Ad-hoc tasks
  • Liaison with the in house finance and legal team and the company’s external accountants
  • General administration for the Finance team
  • Answering and redirecting incoming telephone calls
  • Carrying out due diligence on business transactions
  • Contributing to ensuring that business risk is managed appropriately
  • Encouraging professionalism and probity within the business
  • Ability to step in for colleagues during periods of leave

Specifications

Required:

  • Working towards a CIMA, ACCA or ACA qualification
  • 1-3 years’ experience of working in a finance role
  • An interest in the media industries
  • Excellent negotiation / mediation skills
  • High levels of assertiveness, confidence and influencing skills
  • Ability to think under pressure, remain calm in situations of contention, project a pro-social & professional image at all times and lead by example
  • Outgoing, friendly with a ‘can do’ attitude
  • Great time management skills

Desirable:


To have some of the following:

  • Experience of working within the entertainment industries
  • Knowledge and / or experience of
    • Book keeping
    • Credit control
    • Creating Invoices
    • Using Xero or other bookkeeping systems
    • Administration and filing
    • Developing systems that increase productivity and efficiency
    • Explaining accounting principles to non-finance members of staff

The role is usually carried out during normal business hours from the company’s head office situated within Sony Music Entertainment’s offices close to High Street Kensington. On occasion, the job may require evening or weekend work, remote working or work-related travel for new business opportunities.

The typical working day will be eight hours with an hour for lunch. Start time allows for flexibility within core business hours. May offer flexible working hours at the discretion of the Directors.

The role requires a person comfortable with overseeing transactions, positively challenging any concerns and coaching members of staff in respect of the transactional elements of their role (for example invoicing related matters, etc.). Direct reports may include apprentices, interns or work experience placements.

Insanity is committed to equality of opportunity for all and is committed to hiring a diverse workforce and creating an inclusive environment for all employees.