Team Assistant, Digital First (LA office)

Job description

Job Description

Insanity Group is a rapidly growing global entertainment company operating in the music, broadcast, live and digital markets. With offices in London and L.A, Insanity represents a plethora of emerging and top tier talent across its range of divisions, which includes Insanity Records, a partnership with Sony Music. Insanity’s newest divisions, Digital First, Brand Socials™ and IXB primarily focus on the significant opportunities currently available, in respect of talent-led marketing across digital platforms.

As part of the company’s deeper expansion into the digital market, Insanity is looking for an exceptional assistant to join its Digital First team in Los Angeles. The candidate will be responsible for a variety of duties from communicating campaigns with talent, building media kits, data collection and liaising with brands. Broadly, the individual will be working closely with the digital managers to assist with the smooth running and procurement of digital based campaigns. They will be responsible for brand outreach, administrative and reporting procedures, talent liaising, as well as personally promoting a culture of collaboration across the company.

The candidate will be a motivated team player with a keen eye for detail and the ability to manage (and complete) multiple tasks, simultaneously, to an exceptional standard.

Job Specification

  • Working alongside and assisting digital managers and senior members of the team with their daily duties
  • Using data analytics programs to create analytical reports.
  • Writing and editing copy, using pre-designed templates for client media kits and company assets to be used throughout the pitch process.
  • You will be using G-suite file sharing and Keynote on a daily basis. Previous experience of these programs is desirable.
  • Calendar management.
  • Managing client logistics for events and talent commitments including call sheets, travel, accommodation and timings.
  • Communicating with various teams across the Insanity group of companies.
  • Look at incoming brand opportunities with a view to seeking out opportunities to cross-pollinate across the company's wider roster.
  • Assist in securing brand partnerships for our existing roster of talent while playing an integral role in managing and nurturing the ongoing career development of our digital first clients.
  • Assisting on brand partnerships, which includes writing the brief into our company template, helping talent execute the campaign, sending content for approval and assisting on any post-campaign analysis materials.
  • Staying up to date with general industry awareness of emerging new platforms, potential clients and brands.
  • Responding to incoming client queries and filtering to the appropriate co-worker.
  • Communicating with the UK team and assist in the implementation of 'backend' procedures and processes across the departments as a whole.
  • The ability to demonstrate a ‘can-do’ attitude, embracing our ‘all-hands-on-deck’ approach at all times.

Job Requirements – Who Are We Looking For?


  • Knowledge of the digital influencer landscape
  • Broad knowledge of the entertainment business and media industry
  • Able to prioritize tasks and time manage, especially with high work volumes
  • Strong IT skills to include (Word, Microsoft, Excel, Outlook, PowerPoint, Keynote and cloud based services such as G-suite)
  • Keen eye for detail
  • Articulate and concise both in verbal and written communication
  • Demonstrable experience in curating emails and communication skills
  • Outstanding organizational skills
  • Excellent interpersonal skills
  • Motivated, ambitious and willing to learn
  • Good phone manner
  • Thrive under pressure, remain calm in situations and has the ability to multitask
  • Team player
  • Ability to follow instructions carefully
  • Legally eligible to work in the United States.

Job requirements

Why Us?

Insanity Group is a privately owned group of media companies operating from offices in London and Los Angeles. We represent top tier artists in the music, broadcast, live and ‘digital first’ markets and operate a record label with Sony Music.

We are in hyper growth mode and have continued to make bold decisions throughout the pandemic. We have made 10 additional hires over the last twelve months; and we are currently making further hires across the business which will take us to 65 colleagues globally. And we don’t plan on stopping there…

There’s something different about us and when people join us, it's the first thing they comment on. We do things differently and it’s not accidental. Some of our most successful colleagues started with us as an assistant. Some have been with us for more than 10 years! At our core, we know that Insanity is the sum total of its people, whether that’s our colleagues or our artists. We focus on our colleagues’ wellbeing as we know this is more than just a job. All of our colleagues enjoy paid mental health support and comprehensive private medical insurance as well as regular team socials and away days.

Our role is to empower our clients to tell their stories and our talent are at the heart of every decision we make. We go more than the extra mile to break down barriers and achieve that. We aren't afraid of challenge, and we like to robustly confront old, stuffy ways of doing things. You won’t find a hierarchy here. We embrace tech, we embrace flexibility, and we collaborate. We are not afraid of risk and we make bold decisions. We believe that building deep professional connections is the best way to do business, but we also believe that clients need to be protected and we aren’t afraid to do that either.

We also believe that the role of talent manager, record label executive and live agent is changing. Our clients rightly expect more, and we love to impress. Our mission is to never get complacent, to lead the way and be a noisy, bold, ambitious and ethical business that continues to turn heads.

This role is specifically working across a small number of businesses which we operate with our high profile clients. The successful candidate will manage the social media and community engagement side of these businesses in concert with wider team around the client.

Why You?

We know some companies may say no two days are the same to lure you in and then reality sets in. That’s not the case with us, so you’ll need to be able to think fast on your feet and actively tackle those inevitable last-minute surprises with a degree of confidence and pragmatism.

Our team operate on a different frequency and so if you’re looking for a routine 9-5, that’s OK, but we aren’t for you.

We are looking for an exceptional team player with the ability to work collaboratively and the capacity to effectively work across a select number of client projects. This is a unique role and opportunity to join a growing and diverse business, encompassing managed clients, and their business ventures.

You will be responsible for driving audience growth and engagement across a small number of managed clients’ businesses. With a particular focus on digital strategy, customer service and partnerships, you will actively drive social media output and provide digital campaign guidance across these key commercial projects. Your skill set will be diverse enough for you to advise on best practice, growth strategies and content plans across genres ranging from fitness to beauty.

The successful candidate will have experience in managing social media accounts and customer service for websites and platforms. You will be familiar with bloggers, social media channels (Instagram, Facebook, Youtube, Twitter, Pinterest etc.) with experience of building out digital strategy.

A strong understanding of using Google Drive for document management and file sharing is key. You’ll be an exceptional team player with a drive to work collaboratively in a team with the capacity to work across various areas of the business.

We are looking for someone who is willing to roll up their sleeves and get involved in growing our clients’ careers and expanding our business. This is a demanding and fast-paced position that provides a great opportunity to be part of a dynamic entertainment company. We require someone who is able to adapt quickly to an ever-changing market, exercise good judgment, take initiative and full ownership of their work. You won’t be micro-managed, but you will be supported to grow your career and empowered to celebrate your strengths. We offer a flat organisational structure with a highly collaborative team who are constantly sharing ideas and upskilling.

Working conditions

The role is usually carried out during normal business hours from the company’s Los Angeles based offices.

Due to the circumstances surrounding Covid-19, the team have been working from home. This will remain under review over the coming months. On occasion, the job may require evening or weekend work, and at times working away from home with clients, however notice will be provided and expenses covered in these instances.

The typical working day will be eight hours with an hour for lunch. Start time allows for flexibility within core business hours.

The job may involve working with challenging stakeholders or clients, from time to time.

Direct reports

Direct reports will be the COO.