Finance Assistant

Overview:

• The Finance Assistant is a pivotal role within Insanity as it supports the finance department by assisting with daily financial operations, including processing transactions, reconciling accounts, and preparing reports.
• This role ensures that the finance team can focus on strategic initiatives by handling essential tasks such as managing accounts payable and receivable, organising records, and maintaining data accuracy.
• Supported by a collaborative finance team, the Finance Assistant will work alongside experienced professionals, with a strong emphasis on shared learning and skill development.
• Adaptability is essential, as team members may require support across various communication methods, including email, messaging apps, in-person interactions, or virtual meetings.
• This position aims to provide a high standard of financial support within Insanity, emphasising practical and efficient solutions.

Key Responsibilities:

• Generating and Issuing Invoices: Create and send invoices using finance softwares (Wrike Project Management, Xero and Arrange It), ensuring accuracy and timely distribution.
• Managing Credit Control: Monitor outstanding invoices, follow up on overdue payments, and use assertiveness to ensure timely collections.
• Payment Reconciliation: Reconcile payments in accounting software Xero, ensuring accuracy and understanding the impact on bookkeeping.
• Processing Client Payments and Remittances: Arrange client payments, process remittances, and ensure proper documentation.
• Supporting Senior Finance Staff: Assist the Finance Director and other senior team members with ad-hoc finance tasks as needed.
• Collaboration with Internal and External Teams: Collaborative working with the in-house finance and legal teams, as well as the company’s external accountants, to ensure smooth financial operations.
• General Finance Administration: Handle general administrative tasks for the finance team, maintaining organisation and supporting daily functions.
• Conducting Due Diligence: Perform basic due diligence on business transactions to support risk management efforts.
• Promoting Professional Standards: Encourage professionalism, accuracy, and probity within finance operations.
• Providing Coverage for Team Members: Step in to cover tasks and responsibilities for finance colleagues during periods of leave.
• Record-Keeping and Compliance: Maintain organised and up-to-date financial records, ensuring compliance with company policies and regulatory requirements.
• Process Improvement: Contribute to the improvement of finance-related tools, systems, and processes, such as automated workflows, reconciliation procedures, and reporting templates.
• Vendor Relations: Communicate with external vendors and stakeholders, managing invoicing enquiries, clarifications, and payment follow-ups as needed.

ESG Values:

• To Promote Environmental Sustainability:
• by advocating for environmentally responsible practices within the company;
• by identifying opportunities to reduce our carbon footprint and implementing sustainable initiatives.

• · To Support Social Responsibility Initiatives:
  • o by contributing to corporate social responsibility (CSR) programs and initiatives;
  • o by fostering diversity, equity, and inclusion within the workplace.
• · To Ensure Good Governance Practices:
  • o by adhering to ethical business practices and promoting a culture of integrity;
  • o by complying with relevant regulations and industry standards.
• · To Stay Informed on ESG Trends and Best Practices:
  • o by staying up to date on emerging ESG regulations and best practices;
  • o by sharing knowledge and insights with colleagues to promote continuous improvement in ESG practices.

Qualifications & Skills:

• Strong interest in finance and accounting, with a desire to build skills in the industry
• Excellent numerical skills and attention to detail
• Basic understanding of accounting principles and financial processes
• High level of accuracy, organisation, and ability to manage multiple tasks
• Strong time management skills with the ability to meet tight deadlines
• Prior experience in finance or administration (1–2 years preferred)
• Proficient in financial software or accounting tools (experience with Xero or similar is a plus)
• Effective written and verbal communication skills, with an ability to convey information clearly
• Ability to work well both independently and collaboratively within a team
• Strong analytical skills and judgment, with the ability to think pragmatically and solve problems

Personal Attributes:

• Diligent and dependable with a strong work ethic
• Resilient and able to thrive in a fast-paced, high-pressure environment.
• Dedicated to excellence and continuous improvement.
• Exceptional ethical standards and integrity.
• Positive attitude, with a proactive and flexible approach to work.
• Desire and willingness to take ownership and control of tasks and projects
• Professional with the ability to build trust and rapport with stakeholders
• Curiosity and willingness to tackle matters outside area of expertise
• Willingness to learn and adapt to different working styles

• · Friendly, proactive, and solution-oriented with a “can-do” attitude

Insanity is committed to fostering a workplace culture that values diversity, promotes equity and champions inclusion.