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Finance Assistant

    • London, Greater London, United Kingdom
  • £26,000 - £28,000 per year
  • Business Affairs

Job description

Overview:

  • The Finance Assistant is a pivotal role within Insanity as it supports the finance department by assisting with daily financial operations, including processing transactions, reconciling accounts, and preparing reports.
  • This role ensures that the finance team can focus on strategic initiatives by handling essential tasks such as managing accounts payable and receivable, organising records, and maintaining data accuracy.
  • Supported by a collaborative finance team, the Finance Assistant will work alongside experienced professionals, with a strong emphasis on shared learning and skill development.
  • Adaptability is essential, as team members may require support across various communication methods, including email, messaging apps, in-person interactions, or virtual meetings.
  • This position aims to provide a high standard of financial support within Insanity, emphasising practical and efficient solutions.

Job requirements

Key Responsibilities:

  • Generating and Issuing Invoices: Create and send invoices using finance softwares (Wrike Project Management, Xero and Arrange It), ensuring accuracy and timely distribution.
  • Managing Credit Control: Monitor outstanding invoices, follow up on overdue payments, and use assertiveness to ensure timely collections.
  • Payment Reconciliation: Reconcile payments in accounting software Xero, ensuring accuracy and understanding the impact on bookkeeping.
  • Processing Client Payments and Remittances: Arrange client payments, process remittances, and ensure proper documentation.
  • Supporting Senior Finance Staff: Assist the Finance Director and other senior team members with ad-hoc finance tasks as needed.
  • Collaboration with Internal and External Teams: Collaborative working with the in-house finance and legal teams, as well as the company’s external accountants, to ensure smooth financial operations.
  • General Finance Administration: Handle general administrative tasks for the finance team, maintaining organisation and supporting daily functions.
  • Conducting Due Diligence: Perform basic due diligence on business transactions to support risk management efforts.
  • Promoting Professional Standards: Encourage professionalism, accuracy, and probity within finance operations.
  • Providing Coverage for Team Members: Step in to cover tasks and responsibilities for finance colleagues during periods of leave.
  • Record-Keeping and Compliance: Maintain organised and up-to-date financial records, ensuring compliance with company policies and regulatory requirements.
  • Process Improvement: Contribute to the improvement of finance-related tools, systems, and processes, such as automated workflows, reconciliation procedures, and reporting templates.
  • Vendor Relations: Communicate with external vendors and stakeholders, managing invoicing enquiries, clarifications, and payment follow-ups as needed.

ESG Values:

  • To Promote Environmental Sustainability:
    • by advocating for environmentally responsible practices within the company;
    • by identifying opportunities to reduce our carbon footprint and implementing sustainable initiatives.
  • · To Support Social Responsibility Initiatives:
    • o by contributing to corporate social responsibility (CSR) programs and initiatives;
    • o by fostering diversity, equity, and inclusion within the workplace.
  • · To Ensure Good Governance Practices:
    • o by adhering to ethical business practices and promoting a culture of integrity;
    • o by complying with relevant regulations and industry standards.
  • · To Stay Informed on ESG Trends and Best Practices:
    • o by staying up to date on emerging ESG regulations and best practices;
    • o by sharing knowledge and insights with colleagues to promote continuous improvement in ESG practices.

Qualifications & Skills:

  • Strong interest in finance and accounting, with a desire to build skills in the industry
  • Excellent numerical skills and attention to detail
  • Basic understanding of accounting principles and financial processes
  • High level of accuracy, organisation, and ability to manage multiple tasks
  • Strong time management skills with the ability to meet tight deadlines
  • Prior experience in finance or administration (1–2 years preferred)
  • Proficient in financial software or accounting tools (experience with Xero or similar is a plus)
  • Effective written and verbal communication skills, with an ability to convey information clearly
  • Ability to work well both independently and collaboratively within a team
  • Strong analytical skills and judgment, with the ability to think pragmatically and solve problems

Personal Attributes:

  • Diligent and dependable with a strong work ethic
  • Resilient and able to thrive in a fast-paced, high-pressure environment.
  • Dedicated to excellence and continuous improvement.
  • Exceptional ethical standards and integrity.
  • Positive attitude, with a proactive and flexible approach to work.
  • Desire and willingness to take ownership and control of tasks and projects
  • Professional with the ability to build trust and rapport with stakeholders
  • Curiosity and willingness to tackle matters outside area of expertise
  • Willingness to learn and adapt to different working styles
  • · Friendly, proactive, and solution-oriented with a “can-do” attitude

Insanity is committed to fostering a workplace culture that values diversity, promotes equity and champions inclusion.

  • London, United Kingdom
£26,000 - £28,000 per year

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