Talent Coordinator (Not HR related)

Insanity Talent Management is a privately owned group of media companies operating from offices in London and Los Angeles. We represent top tier talent in the music, broadcast, live and ‘digital first’ markets; and operate a record label with Sony Music.

There’s something different about us and when people join, it's the first thing they comment on. We do things differently and it’s not accidental. Some of our most successful colleagues started with us as an assistant and some have been with us for well over 10 years! Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its center. We invest in our colleagues with support, coaching and top-quality training delivered at every level. All of our colleagues enjoy paid mental health support and comprehensive private medical insurance from day 1 on the job, as well as regular team socials and away days.

Our role is to empower our clients to tell their stories and our talent are at the heart of every decision we make. We break down barriers and are not afraid to challenge. We embrace tech, we embrace flexibility, and we collaborate. We are not afraid of risk, and we make bold decisions. We believe that building deep professional connections is the best way to do business, but we also believe that clients need to be protected and we aren’t afraid to do that either.

We also believe that the role of artist manager, record label and agent is changing. Our clients rightly expect more, and we love to impress. Our mission is to never get complacent, to lead the way and be a noisy, bold, ambitious, and ethical business that continues to turn heads.

Duties and responsibilities

• Ability to curate and book complex travel plans for clients.
• Writing and editing copy using predesigned templates.
• Diary management for Talent Managers, Senior Talent Managers and Insanity clients.
• Communicating with high-level personnel at external companies.
• Working with and assisting Talent Managers and Senior Talent Managers on their daily duties and also working with other assistants/coordinators on daily operations.
• Work alongside Talent Managers and Senior Talent Managers to pitch clients for brand collaborations and opportunities.
• Assist in the securing of opportunities for our existing roster of talent clients.
• Assist in the managing and nurturing of existing clients and the running of day-to-day talent campaigns.
• Assist in and lead in the processes for the Insanity Group roster.
• Research duties to include but not limited to, potential clients, brands, social media platforms, research tools, competition.
• Respond to queries and filter to the appropriate manager.
• Contributing to the development of new online resources and projects.
• Run errands when necessary and miscellaneous tasks to support the team and clients.
• Manage databases and maintain admin systems.

Specifications

Required:

• Keen interest in the entertainment business.
• Ability to prioritise tasks and time manage, staying on top of deadlines.
• Competent IT skills, both with applications (Word, Microsoft, Excel, Mail, PowerPoint) and cloud-based services (Gsuite).
• Keen eye for detail
• Demonstrable experience in curating emails and communication skills – checking with senior members of staff / clients.
• Excellent competency in planning and logistics.
• Outstanding organizational skills
• Excellent interpersonal skills
• Motivated, tenacious, ambitious, and willing to learn.
• Ability to thrive under pressure, remain calm in situations and can multitask.
• Team player